Turn every document into an instant answer.
THE PROBLEM
The answer exists. It's just buried on page 47.
Your documents contain everything the business needs to know. The problem is finding it in time to act on it.
THE SOLUTION
From raw documents to instant, sourced answers
One AI layer that ingests everything you have, understands what it means, and makes it available to everyone who should have access.
Phase 1
Ingestion & Extraction
Feed it anything. It reads everything.
DoxVera ingests every document type without configuration per format. PDFs are read whether native or scanned. Spreadsheets are parsed for structure. Handwritten notes are processed through OCR. Every file becomes structured, searchable data the moment it enters the system.
- Native and scanned PDFs processed with the same accuracy
- Structured data extracted from Excel and CSV without manual mapping
- Handwritten notes and low-quality scans handled through OCR pipeline
Extraction Preview
From Vendor MSA.pdf · Section 4
"...payment shall be due within thirty (30) days of invoice receipt. The Contract Value shall not exceed USD 248,000..."
Vendor
Acme Corp
Effective Date
1 Jan 2024
Contract Value
$248,000
Payment Terms
Net 30
Phase 2
Understanding & Classification
It doesn't just read. It understands.
Every document is automatically classified by type, its key entities are extracted, and it is tagged by topic, department and risk level. No manual filing, no keyword tagging rules to maintain — classification happens on ingestion and updates as your policies change.
- Automatic document type classification across contracts, invoices, reports and correspondence
- Entity extraction for names, dates, values and obligations without schema definition
- Topic and department tagging for permission-aware access and reporting
Classification Queue
Vendor MSA.pdf
Q1 Spend.xlsx
NDA – Acme.docx
Invoice scan.png
03
Semantic Search & AI Chat
Ask your documents a question. Get an answer with receipts.
Your team asks questions in plain language. DoxVera searches across every document in the collection, synthesises an answer from the relevant passages, and attaches a citation to the source so anyone can verify. No black-box responses — every answer is traceable.
- Natural language queries across all connected document sources simultaneously
- Answers synthesised from multiple documents with individual source citations
- Multi-document reasoning for questions that span contracts, reports and data files
Semantic Search
Vendor MSA.pdf · p.4
Payment shall be due within thirty (30) days of invoice receipt.
Supplier B Contract.pdf · p.8
Outstanding amounts are subject to sixty (60) day net payment terms.
Framework Agreement.pdf · p.12
Invoices are payable on a ninety (90) day deferred schedule.
Phase 3
Action & Integration
Insights that flow straight into your systems.
Document intelligence is only useful when it reaches the systems where decisions get made. DoxVera pushes extracted data, triggered alerts and structured exports directly to your ERP, finance platform and workflow tools — closing the loop from document to action without a manual step.
- Direct integration with ERP and finance systems via API-first architecture
- Configurable workflow triggers based on extracted values, dates and classification
- Structured data exports on schedule or on trigger for downstream processing
Workflow Triggers
ACCESS & PERMISSIONS
The right access for every team member
Five role levels that give every person exactly what they need and nothing more, with every action logged.
TECHNOLOGY
Connects to the systems your documents already feed
Pre-built connectors for the enterprise platforms your documents live alongside. API-first for everything else.
Enterprise Systems
Cloud & Infrastructure
Don't see your stack? We integrate with custom and legacy systems too.
TRUST & SECURITY
Built for the world's most sensitive documents
Security and compliance are architecture decisions, not features bolted on after deployment.
Enterprise-Grade Encryption
Documents are encrypted in transit and at rest. Every file stored in DoxVera is protected with AES-256 encryption and accessed only through authenticated, role-verified requests.
Granular Access Controls
Document-level, collection-level and field-level access permissions ensure every user sees exactly what their role permits. Access is configured centrally and enforced consistently across every query.
Full Audit Logging
Every document access, query, export and administrative action is logged with timestamp, user identity and outcome. The audit trail is immutable and exportable for compliance reviews or legal holds.
Compliance-Ready
DoxVera's architecture supports GDPR, SOC 2 and sector-specific regulatory frameworks. Data residency configuration keeps documents in your chosen region, and retention policies are enforced automatically.
Intranet Deployment Option
For organisations with strict data privacy and security requirements, DoxVera can be deployed entirely within your organisation's intranet using open-source LLM models — keeping all document processing on infrastructure you control, with no data ever leaving your environment.
HOW IT WORKS
From a pile of files to instant answers, in five steps
Connect your sources
Upload documents directly or connect DoxVera to your existing storage — SharePoint, Google Drive, network drives or document management systems. Existing libraries are indexed in the background without disrupting access.
AI extracts & classifies
Every document is read, its key entities extracted, and it is classified by type, department and topic. This happens on ingestion and updates automatically when classification rules change.
Index for search
A semantic index is built across all documents, enabling natural language queries that find meaning rather than matching keywords. The index updates continuously as new documents are added.
Ask questions
Your team queries in plain language from a shared interface or from within connected applications. Answers arrive with source citations and direct links to the relevant passage in the original document.
Insights flow to workflows
Extracted values and document events trigger downstream actions in your ERP, finance platform or workflow tools. Structured exports run on schedule or on trigger without manual intervention.
OUTCOMES
What changes once it's running
Seconds
To find an answer that used to take a manual search through dozens of files
Any format
PDFs, scans, spreadsheets and handwriting, all read by one engine
100%
Of access and activity logged for compliance and audit readiness
Connected
Insights flow directly into ERP, finance and workflow systems
Role-aware
Every team member sees exactly what they need, nothing more
Trusted
Every answer comes with a citation back to the source document
FAQ
Questions worth asking before you switch
Ready to make every document instantly accessible?
We'll load a sample of your documents, run the full pipeline, and show you what DoxVera extracts, classifies and answers in a live session — no preparation required on your side.